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Annual General Meetings (AGMs)
An AGM is a formal governance meeting that takes place in accordance with the setting’s governing document.
The AGM provides opportunities to:
Review the work of the setting over the previous year and celebrate successes
Present annual and financial reports
Elect the management committee or office bearers
Consider constitutional amendments or motions where required
Ensure accountability and transparency to members
Your governing document will outline:
When the AGM must take place, typically once per year
How much notice must be provided
Quorum requirements
Membership and voting arrangements
Election procedures
When planning your AGM, settings should:
Check the governing document in advance
Set a suitable date, time and venue
Circulate notice and agenda within the required timeframe
Prepare reports and financial information
Ensuring voting processes are clear and fair
Typical AGM agenda items include:
Welcome and apologies
Approval of previous AGM minutes
Matters arising
Annual report
Treasurer’s report and approval of accounts
Election of committee members
Any other business
Closing remarks
Committee recruitment should be considered well in advance of the AGM. Providing information on roles and encouraging participation can help strengthen governance and sustainability within the setting.
If settings are unsure about AGM procedures or governance requirements, we can provide support and guidance, including attendance at AGMs where appropriate.
Strong AGMs begin with strong preparation and a clear understanding of the governing document.